Key Responsibilities:

• Client Invoicing:
  – Generate and send accurate invoices to clients based on agreed terms and services provided.
  – Ensure all invoicing data is correctly recorded and maintained in the system.
  – Handle any discrepancies or issues related to invoicing and resolve them in a timely manner.
  – Follow up with clients regarding outstanding payments, ensuring timely collection.

• Purchase and Payment Recording:
  – Record all purchases made by the company, ensuring accuracy and completeness of transaction data.
  – Process and track payments made to suppliers and service providers, including reconciling statements and updating payment records.
  – Monitor payments and ensure they are processed according to agreed timelines.
  – Assist with managing financial documentation, ensuring all records are up to date and compliant.

• Branch Support:
  – Coordinate and support financial operations across different company branches.
  – Collect and verify payment and purchase information from various branches.
  – Ensure smooth communication and data flow between branches and the central finance team.
  – Provide administrative support related to employee expenses, including business travel and other reimbursable costs.

• General Back-Office Tasks:
  – Provide administrative support to the finance and accounting teams.
  – Assist in organizing and filing documentation related to client accounts, purchases, and payments.
  – Perform data entry and maintain accurate records in internal systems.
  – Handle general office tasks such as responding to emails, managing correspondence, and scheduling meetings as needed.

• Ad hoc Administrative Support:
  – Assist with any additional tasks or projects related to office operations and finance as required.

Required Skills and Qualifications:

• Proven experience in administrative, finance, or accounting support roles.

• Strong understanding of invoicing, purchase, and payment processes.

• Excellent attention to detail and organizational skills.

• Ability to work independently and prioritize tasks effectively.

• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and/or other accounting software.

• Good communication skills, both written and verbal.

• Ability to work with multiple stakeholders across different branches.

• Fluency in English (written and spoken); knowledge of other languages is a plus.

What do we provide you with:

• A solid and structured training and certification process that guarantees the correct preparation for a new stage in your consultant career. When you choose ARQUICONSULT you will enter our ARQUI Academy for an initial 9-month course, the first step is taken with an On-Boarding process followed by effective project experience. Throughout this process, you will have the necessary training and guidance to get to know in depth what is expected of you and to be prepared for your new responsibilities and future challenges as a consultant at ARQUICONSULT;
• The best work tools;
• Continuous training and opportunity to obtain Microsoft certifications;
• Solid career plan with excellent development opportunities;
• Knowledge of different realities and sectors of activity;
• Participation in attractive and motivating projects, in international and multicultural contexts.
• Dynamic, relaxed and collaborative work environment combined with a demanding learning process and work experience that guarantees constant challenges and opportunities;
• Possibility of hybrid work model after academy period.