Arquiconsult.com / Solutions / Purchase Portal
Flexible and modular solution that optimizes the management of your purchase process.
The solution that allows you to manage your entire purchase process
The Purchase Portal is a solution that reinvents the way organizations see their daily costs, helping to identify and improve their investment culture. No matter the size of your organization or your business, have the tools you need to help you manage your purchase process.
Flexible and modular solution, complemented with a mobile application, which replaces the inappropriate tools for managing purchases that teams have to use every day, namely excel, email, paper and telephone, making the process faster.
Find out how the Purchase Portal can help you manage your entire purchase process
Make a simplified management on a single platform, which can be consulted by all workers. Make the purchase process more transparent, faster and with all the information in your hand. Everything on the Purchase Portal.
Centralize requisition processes and eliminate excel, email and paper, using a simplified registration process, selecting products/services from a pre-defined catalog or a list of pre-approved products. Use custom approval flows based on what is ordered.
Create a work screen where you can manage your entire procurement process, from quotes received or to be received, and make the best decision for your business, based on your product quotes history and your contacts with suppliers.
Control the entire contact process between your organization and suppliers. Electronically send purchase orders generated by the system to your suppliers, based on the requisition process. Free workers from managing contacts with their suppliers.
Make the reception of goods through the Purchase Portal and classify these same receptions. Keep track of what has already been received, what is to be received and what needs to be reviewed.
Through the Purchase Portal, have quick access to the order or receipt to which the invoice is linked, check that you are paying that it was delivered or requested and enter approvers, if you need validation.
Manage your suppliers in one place, evaluate each one of them, in different categories, and get a better perception of the transactions already carried out. Get the best out of your relationship with your suppliers.
POTENCY THE ORGANIZATION
Control internally, through a single location, access all the information you need, set budgets and control each purchase, helping to make the necessary decision with confidence.
Simplify the purchase process by requisitioning, issuing the purchase order and receiving it, helping the finance team to make payments in an adjusted manner:
- Core Processes: Requisitions, Purchase Orders, Reception, all with Approval Flows;
- Comparison of Quotes and Registration of Proposals;
- Invoice Match either by Purchase Order or Receipt.
In a single place, manage your suppliers, assess their performance, record your receipts and
- Prepare purchase orders, through the requisitions;
- Check which products/services have already been delivered, in which conditions and which ones are yet to arrive;
- Create catalogs by suppliers help the organization to order products from the right place;
- Evaluate suppliers and deliveries.
Flexibility and adaptability
Simple and flexible configuration with customized approval flows parameterization, without emails or papers. Debureaucratize processes, reducing approval cycles:
- Knowing who approves what, knowing that the right people are approving what they should and must approve;
- Flexible approval flow design for your organization;
- Configuration of flows by value limits, departments or users;
- Different access profiles.
Responsive and user-friendly
Integrate our solution with your ERP client, through our API’s, and speed up processes using the mobile application of the Purchase Portal, it’s not because you’re far from your desk that you can’t do your job:
- Requests, approvals and receptions, wherever you are;
- Alerts if there is something that needs your attention.
Optimization of costs and analysis
Optimize costs and get more out of your resources and assets. The Purchase Portal is a modular and flexible solution that offers, together with business intelligence technology, a set of out-of-the-box analyses:
- Perform accurate analysis, with all the necessary information;
- Access reliable reports and carry out your work with maximum efficiency.
“Nowadays the process is much more agile and fast. In 2019, in our organization there was very little remote work, but we had employees relocated, because we have an organization spread throughout the country, and there are approval workflows that impact several people, who are in different places. Paper circulating, even if it scanned and was in PDF, photocopying, etc., took longer. Today, being on a digital platform, with the data completely already synchronized with our ERP, everything is more functional. I mean by this that while the paper typically did not leave our organization – I didn’t take invoices home to check, validate or approve – nowadays I approve purchase invoices anywhere.”
Hugo Sá, IT Director, Hertz
Purchase Portal Factsheet
To learn more, visit our factsheet on Purchase Portal