Human Resources professionals need a reliable tool that can embody their staff’s data, display alerts on the necessary changes, match data, extract official reporting (ACT, Social Security, Tax Authority and others) and that can also automatically reflect on the General Ledger the payroll information. If we add the ability to automatically email payslips to employees, their individual income tax forms and other documents, we definitely provide a tool that simplifies the processes and the interaction with the employees. Furthermore, we also include the ability to extract the Vacation Report, Hire Transfer files, Insurance Reports, UE Reports and other official reports.
It basically comprises the following processes:
EMPOLYEE HIRING
- This function allows the user to insert employee data in the system. It works as a wizard process with several steps to help you fill in all mandatory and optional fields.
- This information is important to the payroll process and to the reports that confirm employee salary payment. If the user moves to the next step without filling in the required fields, the system will not advance to the next step and will show a message that identifies the missing information. Once the user inserts the correct information, the system can be moved forward until the last board, when the process is complete.
INSERT EMPLOYEE SUBSIDIES
- This function allows the user to insertg Subsidies and Deductions that are necessary to the employee payroll process.
- Subsidies and Deductions can be entered in a Variable Remuneration Journal or thorugh the Employee Card.
These records must be approved. Otherwise, they will have no impact on payroll.
The approval process is executed after entering the information and while the Payroll status is “Correction”.
INSERT EMPLOYEE ASSIDUITY
- This function allows the user to insert Absences that can deduct the employee Retribution in the payroll process.
- Absences can be entered in an Assiduity Journal or through the Employee Card.
These records must be approved. Otherwise, they will have no impact on payroll.
The approval process is executed after entering the information and while the Payroll status is “Correction”.
APPROVE ASSIDUITY AND SUBSIDIES RECORDS
- This command allows users to approve records in Assiduity Journal and Variable Remuneration Journal.
- After completed, all records are selected and approved. Otherwise, they will have no impact on payroll.
EMPLOYEE PAYROLL
- This function allows the user to calculate active employee’s salaries.
- The Payroll process begins when all the employee information is entered or updated, and the payroll status is defined as “Payroll”. The “Closed” status indicates that the payroll process for that month is complete.
PAYSLIP
- This function allows the user to verify the payslips before sending it to the employee.
- If an employee left the company and he/she is no longer active, his payslip will not be displayed. The same will happen if the employee does not have information regarding fixed remunerations, contract, and work schedule.
