ACT NOW: UPCOMING CHANGES IN DYNAMICS 365 LICENSE MANAGEMENT
Are you prepared for the upcoming changes in Dynamics 365 license management?
In the fast-paced world of digital transformation, staying ahead of the curve is not just an option—it’s a necessity. As businesses navigate the complexities of managing Dynamics 365 licenses and storage, the importance of efficient and effective solutions becomes paramount. With the upcoming changes in license management set to take effect in September 2025, now is the perfect time to explore how Arquiconsult’s Managed Services can streamline your operations and drive your success.
At Arquiconsult, we understand that managing Dynamics 365 licenses and storage can be a daunting task. That’s why we leverage on the tools provided by Microsoft and we add our expertise on top to bring valuable insights, guidance, and training. Our ultimate goal is to optimize license usage and save costs, we help our customers make informed decisions and streamline their operations.
Why is this important?
Starting September 1, 2025, all Dynamics 365 customers will be required to assign user licenses directly through the Microsoft 365 Admin Center for applications such as Finance, Supply Chain Management, Commerce, Project Operations, and Human Resources.
Failure to act on these changes can lead to significant disruptions, as users without assigned licenses will no longer have access to these applications and will receive prompts to request the appropriate licenses from their administrator. This shift towards centralized license assignment underscores the importance of proactive management to ensure compliance, maintain precise control, and avoid any operational interruptions.
Organizations must review and assign licenses in advance to ensure a smooth transition and continuous access to Dynamics 365 applications. By November 1, 2025, unlicensed users will be hard blocked from accessing the application.
Basic Advice for Businesses
To help businesses navigate these changes, Arquiconsult offers expert guidance and valuable insights. Our team leverages Microsoft’s powerful tools to simplify license management and optimize usage, potentially saving costs. Here are some basic tips to get you started, and we invite you to reach out for more detailed information.
- Utilize PPAC for Comprehensive License Overview: PPAC offers a detailed breakdown of purchased and assigned licenses, allowing businesses to make informed decisions about their license needs.
On the PPAC page, under Billing, select Licenses to view a summary tab and an Environments tab.
- The summary tab displays the number of Base 1, Base 2, Activity, and Team member licenses purchased, assigned, and required.
- By clicking View Role Licenses, you can see, by Product, how many seats you have purchased by Product Type. The Environments Tab provides details about each environment and the licenses assigned to them.
- Leverage LCS for Environment Management: We are familiar with LCS, and besides the regular tasks we execute, such as deploy, and manage F&O environments, provide visibility into project details and most important for this subject it can give you in a nutshell the license subscriptions available and also the user license consumption.
- By clicking on Subscriptions Available, you can view all purchased License subscriptions, the assigned date, quantity, and status.
- By clicking on User License Consumption, you can view the user license consumption.
- Streamline License Assignment with Microsoft 365 Admin Center: The Microsoft 365 Admin Center is where you assign your licenses to each user, ensuring you are compliant and that the user has the right licenses to access the applications.
- Under Billing>Licenses, customers can see each license type, the number of available licenses, and the number of assigned licenses versus available. The process of assigning licenses involves selecting the workload, choosing the user, and assigning the desired apps and services.
- Utilize the new feature “User Security Governance”: Made available as Public preview with version 10.0.43, is a great tool to get additional information and details to take your application under control.
- By exploring the above key areas, businesses can navigate the complexities of D365 license and storage management with confidence. Our Managed Services offer not only provides the skillset and tools needed for effective management but also ensures that businesses can focus on their core operations without the hassle of license administration.
Conclusion:
As market concern around D365 license and storage management continue to grow, it’s crucial to stay informed and proactive. At Arquiconsult, we are committed to helping businesses optimize their resources and achieve their goals. With our Managed Services offer, we aim to provide valuable insights and support to our customers, ensuring they can thrive in today’s ever-changing digital landscape and focus on running their business.
